Quarto Knowledge Base How-To Publication (7 JAN 2025)

How To: Edit employee statutory information for EPF, SOCSO, and EIS in Quarto's Staff Setup and General Worker Setup

Article ID: Q-HTMF-0007

Summary

When an employee (staff or general worker) is hired in the plantation operating units, recording their statutory information for EPF, SOCSO, and EIS is part of the initial Quarto setup process to manage payroll and checkroll. From time to time, the statutory information of employees may require updates as employee designations, statutory rates, policies, or laws are changed. In Quarto, the Staff Setup and General Worker Setup components in the Master File module enables users to maintain up-to-date records of employee statutory information. 

Note:
The steps in this article are applicable for staff and workers who are entitled for EPF, SOCSO, and EIS contribution. The three other optional statutory contributions are PCB, HRDC, and Baitulmal. Whether or not employees are subject to these optional contributions depends on the company/OU.

Procedure

  1. In the Quarto Menu Bar, navigate to Master File > Payroll > Staff Setup. The landing page displays the Staff Setup table that provides an overview of staff records previously saved in Quarto.

Tip:
If the employee is categorised as a worker, in the Quarto Menu Bar, navigate to Master File > Checkroll > General Worker Setup. 

  1. Select the staff record from the table and click the button to open the Staff Setup form.
  2. Scroll down to the fourth section of the form to update the staff's EPF information accordingly.
  3. In the fifth section of the form, update the staff's SOCSO information as required.

Note:
All Malaysian employees registered to obtain social security protection under SOCSO must have a SOCSO number. Usually, the employees' MyKad number is also their SOCSO number. Select the SOCSO No. is NRIC No. check box if necessary. Users are recommended to confirm with the employee prior to performing this setting.

  1. In the same section, update the staff's EIS information by selecting the EIS category from the Category drop-down list.
  2. Click the  button and the updated data will be displayed in the Staff Setup table.

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